Fresh Shallots Export Inspection Checklist

IEC | INDONESIA EXPORT CENTER

PRE-SHIPMENT QUALITY CONTROL FOR INDONESIAN FRESH RED SHALLOTS

Product Grading | Defect Assessment | Sampling | Packing Verification | Shipment Documents

Fresh Shallots Export Inspection from Indonesia

A clear fresh shallots export inspection procedure helps importers and suppliers verify whether the offered goods meet the agreed purchase specifications.

Inspection is especially important for perishable agricultural products because quality can vary between harvests, packing operations, and shipment lots.

IEC | Indonesia Export Center facilitates sourcing enquiries for Indonesian fresh red shallots and supports discussions about buyer-defined inspection requirements.

Our featured product reference is Super Premium Fresh Red Shallots from Bima, West Nusa Tenggara, Indonesia, with whole, clean bulbs without leaves and a target size of 28 mm and above.

REQUEST SHALLOTS INSPECTION AND SOURCING INFORMATION

Product Reference

Parameter	Reference
Product	Fresh Red Shallots
Origin	Bima, West Nusa Tenggara, Indonesia
Grade	Super Premium promotional reference
Form	Whole, Clean, No Leaf
Target Size	28 mm and Above
Aroma	Strong Natural Aroma
Flavor	Sweet-Spicy
Defect Tolerances	Buyer-defined
Inspection Procedure	To be agreed

Pre-Shipment Inspection Checklist

1. Supplier and Lot Identification

Confirm the responsible supplier, packing location, lot number, total quantity, and relevant product records.

2. Product Identity

Verify that the inspected goods match the contracted product and origin description.

3. Bulb Size

Measure selected bulbs according to the agreed method and record the size distribution.

4. Firmness and Physical Condition

Check for excessive softness, bruising, crushing, cuts, and other visible damage.

5. Sprouting and Decay

Record visible sprouting, rot, mould, and deterioration using the agreed defect definitions.

6. Cleaning and Trimming

Confirm whether the bulbs satisfy the whole, clean, no-leaf specification.

7. Packaging

Inspect package material, closures, net weight, labeling, and overall integrity.

8. Packing Count

Verify package count, weight records, and consistency with the packing list.

9. Shipment Preparation

Review the proposed loading arrangement and transport suitability.

10. Documentation

Confirm that required commercial and plant health documents have been identified and can be supplied by the responsible parties.

Sampling Method

The buyer and supplier should agree on a sampling method before inspection.

The plan should identify how packages are selected, how many bulbs are examined, and which acceptance thresholds apply.

Inspection of a few attractive sample bulbs is not equivalent to representative lot inspection.

Photographic Evidence

A useful inspection report may include photographs of representative bulbs, diameter measurements, defects, packaging, lot labels, and loading conditions.

Photographs should be linked to the inspected lot and date.

Laboratory Testing

Where applicable, the buyer may request pesticide residue testing or other relevant food safety checks.

The scope should reflect destination requirements and the product’s risk profile.

Any laboratory report should be linked to the tested sample or lot.

Inspection Report and Buyer Sign-Off

The report should record the specification, findings, deviations, sample size, and inspection conclusion.

The contract should establish whether the buyer must approve the lot before shipment.

Handling Failed Inspections

If the lot fails the agreed criteria, the parties should follow the contractual process for re-sorting, corrective action, reinspection, rejection, or another agreed remedy.

Inspection findings should be documented before any corrective action.

Arrival Claims and Dispute Procedure

Fresh produce may change condition during transit.

The contract should distinguish pre-shipment quality issues from transport-related damage and establish evidence requirements, notification deadlines, and responsibilities.

Request an Inspection-Based Quotation

Subject: Indonesian Fresh Shallots – Inspection RFQ

Company: [Name]

Destination: [Country]

Product: Fresh Red Shallots

Preferred Origin: Bima, Indonesia

Grade: Super Premium

Minimum Size: 28 mm

Quantity: [MT]

Defect Tolerances: [Specify]

Sampling Method: [Specify]

Inspection Provider: [Specify]

Required Photographs: [Specify]

Packaging: [Specify]

Destination Port: [Port]

Please provide supplier options, available inspection arrangements, MOQ, and commercial quotation.

SEND INSPECTION RFQ

Frequently Asked Questions

Is pre-shipment inspection required for every order?

It depends on the contract and applicable regulatory requirements.

Can an independent inspector be appointed?

Potentially, subject to agreement.

What should be checked first?

Product identity, lot identification, quality specification, and visible condition.

Can buyers specify sampling rules?

Yes, the inspection plan should be agreed in advance.

Are photographs sufficient?

Photographs are useful but may not replace representative inspection.

Can pesticide testing be requested?

Yes, subject to an agreed testing scope.

What happens if the lot fails inspection?

The purchase agreement should define the available remedies.

Does pre-shipment approval guarantee arrival condition?

No. Transport conditions can affect product quality.

Request Fresh Shallots with Defined Quality Inspection